Getting started with Google Workspace

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Getting started with Google Workspace

Author: Google Cloud

Become Productive with Google Workspace.

  • Organize your email with Gmail.
  • Manage your schedule using Google Calendar.
  • Organize, secure, and share files in Google Drive.
  • Demonstrate the key features of Google Docs, Google Sheets and Google Slides.
  • Secure, share and collaborate with others in Google Workspace.
  • Schedule and manage video conferences using Google Meet.
  • Use Google Chat to collaborate with others.
  • Configure Google Workspace to suit your way of working.
  • Solve business challenges using Google Workspace.

Pre-requisites

This training does not require any prior experience of Google Workspace but it does assume a level of computer literacy and prior experience of applications such as mail (eg: Outlook or IBM Notes), and word processing and spreadsheet applications such as those available in Microsoft Office.

It is recommended that students engage with this content using a Chromebook, Windows, or Mac OS computer with Google Chrome installed, plus a managed Google Workspace account.

Beginner

This training is intended for people who are new to using Google Workspace.

Gmail

by Google Cloud

Mar 11, 2021 / 58m

58m

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Description

Gmail is Google’s cloud based email service that allows you to access your messages from any computer or device with just a web browser.

In this course, you’ll learn how to compose, send and reply to messages. You will also explore some of the common actions that can be applied to a Gmail message, and learn how to organize your mail using Gmail labels.

You will explore some common Gmail settings and features. For example, you will learn how to manage your own personal contacts and groups, customize your Gmail Inbox to suit your way of working, and create your own email signatures and templates.

Google is famous for search. Gmail also includes powerful search and filtering. You will explore Gmail’s advanced search and learn how to filter messages automatically.

Table of contents
  1. Course introduction
  2. Introduction to Gmail
  3. Organize your email
  4. Gmail integration
  5. Protect your Inbox
  6. Contacts
  7. Manage Gmail settings
  8. Become more productive with Gmail
  9. Business challenge

Google Calendar

by Google Cloud

Mar 11, 2021 / 42m

42m

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Description

With Google Calendar, you can quickly schedule meetings and events and get reminders about upcoming activities, so you always know what’s next. Google Calendar is designed for teams, so it’s easy to share your schedule with others and create multiple calendars that you and your team can use together.

In this course, you’ll learn how to create and manage Google Calendar events.You will learn how to update an existing event, delete and restore events, and search your calendar.

You will understand when to apply different event types such as reminders, tasks, and appointment slots.

You will explore the Google Calendar settings that are available for you to customize Google Calendar to suit your way of working.

During the course you will learn how to create additional calendars, share your calendars with others, and access other calendars in your organization.

Table of contents
  1. Course introduction
  2. Introduction to Google Calendar
  3. Manage Google Calendar
  4. Respond to and manage events
  5. Other event types
  6. Sharing calendars
  7. Customize Google Calendar
  8. Business challenge

Google Drive

by Google Cloud

Mar 11, 2021 / 43m

43m

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Description

Google Drive is Google’s cloud-based file storage service. Google Drive lets you keep all your work in one place, view different file formats without the need for additional software, and access your files from any device.

In this course, you will learn how to navigate your Google Drive. You will learn how to upload files and folders and how to work across file types. You will also learn how you can easily view, arrange, organize, modify, and remove files in Google Drive.

Google Drive includes shared drives. You can use shared drives to store, search, and access files with a team. You will learn how to create a new shared drive, add and manage members, and manage the shared drive content.

Google Workspace is synonymous with collaboration and sharing. You will explore the sharing options available to you in Google Drive, and you will learn about the various collaborator roles and permissions that can be assigned.

You’ll also explore ways to ensure consistency and save time with templates.

Google Drive has several tools and options available. This course discusses some of these options, including how to work offline, use Drive File Stream, and install apps from the Google Workspace Marketplace.

Table of contents
  1. Course introduction
  2. Introduction to Google Drive
  3. Share with Google Drive
  4. My Drive
  5. Shared drives
  6. Templates
  7. Google Drive tools and options
  8. Business challenge

Google Docs

by Google Cloud

Mar 11, 2021 / 38m

38m

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Description

With Google Docs, your documents are stored in the cloud, and you can access them from any computer or device. You create and edit documents right in your web browser; no special software is required. Even better, multiple people can work at the same time, you can see people’s changes as they make them, and every change is saved automatically.

In this course, you will learn how to open Google Docs, create and format a new document, and apply a template to a new document.

You will learn how to enhance your documents using a table of contents, headers and footers, tables, drawings, images, and more.

You will learn how to share your documents with others. We will discuss your sharing options and examine collaborator roles and permissions. You will learn how to manage versions of your documents.

Google Docs allows you to work in real time with others on the same document. You will learn how to create and manage comments and action items in your documents.

We will review a few of the Google Docs tools. You will understand how to set your preferences to suit your own work style and explore how to use tools such as Google Explore to add value to your content.

Table of contents
  1. Course introduction
  2. Introduction to Google Docs
  3. Compose a Google Doc
  4. Enhance your Google Docs
  5. Share your Google Docs
  6. Collaborate with Google Docs
  7. Google Docs tools
  8. Business challenge

Google Sheets

by Google Cloud

Mar 11, 2021 / 50m

50m

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Description

In this course we will introduce you to Google Sheets, Google’s cloud-based spreadsheet software, included with Google Workspace.

With Google Sheets, you can create and edit spreadsheets directly in your web browser—no special software is required.

Multiple people can work simultaneously, you can see people’s changes as they make them, and every change is saved automatically.

You will learn how to open Google Sheets, create a blank spreadsheet, and create a spreadsheet from a template. You will add, import, sort, filter and format your data using Google Sheets and learn how to work across different file types.

Formulas and functions allow you to make quick calculations and better use your data. We will look at creating a basic formula, using functions, and referencing data. You will also learn how to add a chart to your spreadsheet.

Google Sheets spreadsheets are easy to share. We will look at the different ways you can share with others. We will also discuss how to track changes and manage versions of your Google Sheets spreadsheets.

Google Workspace makes it easy to collaborate with your team, clients, and others wherever they are. We will look at some of the collaboration options available to you in Google Sheets. Examples include commenting, action items, and notifications.

Table of contents
  1. Course introduction
  2. Introduction to Google Sheets
  3. Manage data using Google Sheets
  4. Format a Google Sheets spreadsheet
  5. Basic formulas, functions, and charts
  6. Share your Google Sheets spreadsheets
  7. Collaborate with Google Sheets
  8. Business challenge

Google Slides

by Google Cloud

Mar 11, 2021 / 44m

44m

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Description

With Google Slides, you can create and present professional presentations for sales, projects, training modules, and much more.

Google Slides presentations are stored safely in the cloud. You build presentations right in your web browser—no special software is required. Even better, multiple people can work on your slides at the same time, you can see people’s changes as they make them, and every change is automatically saved.

You will learn how to open Google Slides, create a blank presentation, and create a presentation from a template. You will explore themes, layout options, and how to add and format content, and speaker notes in your presentations.

You will learn how to enhance your slides by adding tables, images, charts, and more. You will also learn how to use slide transitions and object animations in your presentation for visual effects.

We will discuss how to organize slides and explore some of the options, including duplicating and ordering your slides, importing existing slides, copying slides, and hiding slides.

You will learn how to share your presentation with others and will also learn about collaborator permissions, tracking changes, and version management. Google Slides offers many features that make team collaboration easy. You will learn how to collaborate with your team using comments and action items.

Presenting your slides is the ultimate goal so you will learn how to present your slides to others and explore the presentation tools available.

Table of contents
  1. Course introduction
  2. Introduction to Google Slides
  3. Manage Google Slides
  4. Enhance Google Slides
  5. Organize Google Slides
  6. Share your Google Slides
  7. Collaborate with Google Slides
  8. Present Google Slides
  9. Business challenge

Google Meet and Google Chat

by Google Cloud

Mar 11, 2021 / 42m

42m

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Description

In this course we will introduce you to Google Meet and Google Chat, Google’s video conference and chat software included with Google Workspace.

You will learn how to create and manage video conference meetings using Google Meet. You will also explore how to use Google Chat for simple one-to-one and small group conversations, and how Chat rooms are used in Google Chat to better collaborate with others.

You will step into the Google Meet environment so that you become familiar with the different ways you can open Google Meet and add people to a video conference. We will also look at how to join a meeting from different sources such as a calendar event or meeting link.

You will learn how Google Meet can help you better communicate, exchange ideas, and share resources with your team wherever they are.

We will also discuss how to customize the Google Meet environment to fit your needs. We will talk about managing participants and how to effectively use chat messages during a video conference. We will explore the different ways to share resources, such as via calendar invites or attachments.

With Google Chat, you can use direct messaging to have a private conversation with a colleague or a small group of people. You will learn more about Google Chat’s unique features and how Google Chat can enhance your organization's ability to communicate and collaborate.

Direct messages to a person or small group may be appropriate for impromptu conversations, but a chat room may be better suited for long-term conversations, particularly with a group that changes, or a large project team. You will explore the use of Chat rooms in Google Chat.

We will look at some of the ways you can use Google Chat to effectively collaborate with others. We will look at how you can upload and share files with others from Google Chat.

Table of contents
  1. Course introduction
  2. Introduction to Google Meet and Google Chat
  3. Google Meet
  4. Collaborate in Google Meet
  5. Messaging in Google Chat
  6. Chat rooms
  7. Collaborate in Google Chat
  8. Business challenge