As your business grows and expands it becomes more and more important to find a way to conveniently share information among the people on your team. In this course, SharePoint 2016: Essentials, you'll learn the basics in getting started with SharePoint Online. First, you'll discover how to setup your SharePoint profile. Next, you'll explore how to use Lists, Libraries, and Calendars to better manage tasks and collaborate around information. Finally, you'll learn how to search through all your SharePoint content to find specific information. When you're finished with the course, you'll have the knowledge you need to get started using SharePoint Online.
Shari majored in Business Administration and minored in Communication at the University of Colorado. She has over 12 years of training experience in the areas of Leadership, Team Building, and Personal Development in addition to a wide range of computer software programs and operating systems.
Getting Started with Calendars In this clip, I'd like to show you some different ways to view your calendar in SharePoint. To access your calendar, the link should be on the left-hand navigation, but remember, if you don't see it there, you can always click into the Site contents and view it from there. Let's click on the Calendar link, and we see a typical calendar view in month format. Currently, we're in January of 2017. To view a different month, you have two options. You can either scroll month by month by clicking the arrows located here, or you can jump to another month by clicking the month name in the navigator here. The default is month view, but you can view a calendar many different ways. Let's click on the Calendar tab. If we'd prefer day or week view, there are options here in the Scope group of the ribbon, there's Day and Week. In the Manage Views group of the ribbon, you have some additional options. Let's look and see what we have there. Currently the view is the Calendar view. We also have an option for All Events. This is a List view of all of the events on our calendar. To only see Current, or what we would consider Upcoming Events, we can click the link that's provided here, or on the List view, change it to Current Events. To return back to the Calendar view, click the Calendar link in the Quick Launch bar. Thanks for watching, and I'll see you in the next clip.
Searching for Content In this clip, I'd like to show you how to use the simple search in SharePoint. The beautiful thing about SharePoint is everything is searchable, and hopefully findable, but there are some best practices to make sure your things are findable. To search a SharePoint site, there are two different places you might see their search box. On a page it's in the upper right-hand corner, and from here, you can search the site. Let's imagine that somebody has told me they've been working on content and they told me it's in the site, but I'm not exactly sure where it's at. I know it's about performance reviews, so let's search for performance reviews. If needed, you can expand the search options by clicking the arrow in the search box. Here I have the option to search for Everything, People, Conversations, or just This Site. I know it's in this site and I don't want a whole bunch of stuff that I'm not interested in, so let's choose This Site. The page refreshes and gives me my search results. It looks like there's a couple of PowerPoint presentations, and then a Word document. Notice how when I hover over, it actually gives me a preview and some more information about that particular file. On the left-hand side, we have some options called refiners. Refiners let you limit the results so that you can more easily locate the information you're looking for. I know this was a PowerPoint presentation, so let's click the link for the Result type, PowerPoint. And Greg was the one that sent me here, so let's limit it even further and just see the files that he's worked on. And now my search results only include the one thing that I was looking for. Thanks for watching, and I'll see you in the next clip.