PRINCE2® - The Progress Theme

Keep control over your project, measure your progress, and report it. In this course, you'll focus on the tools, techniques, and principles that allow you to create an effective control and progress-reporting mechanism with PRINCE2®.
Course info
Level
Intermediate
Updated
Mar 16, 2018
Duration
1h 5m
Table of contents
Description
Course info
Level
Intermediate
Updated
Mar 16, 2018
Duration
1h 5m
Description

How can you tell if a project is progressing when measured against the plans you wrote? In this course, PRINCE2® - The Progress Theme, you'll take a deep dive into the tools, techniques, and principles within the PRINCE2® method that enable you to baseline, measure, and report both the progress of the project and the lessons learned. First, you'll learn about the Progress Theme as well as six important types of tolerances. Next, you'll discover the Project Board and how managers control the project through each stage of the process. Finally, you'll explore time-driven and event-driven controls, how to log lessons you've learned for future use, as well as different options for raising exceptions when things are not going according to plan. By the end of this course, your knowledge of the PRINCE2® Progress Theme will be up to practitioner level, and you'll be able to monitor, compare, and control the progress in your own projects using PRINCE2®'s approach to progress. Copyright © AXELOS Limited 2016. All rights reserved. No part of this publication may be reproduced in any form or by any means without permission in writing from AXELOS Limited. This information is a part of the official PRINCE2® Foundations and Practitioner sample examination paper. ITIL® and PRINCE2® are registered trade marks of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.

About the author
About the author

Tommy van Schaik spent most of his academic and professional career as a linking pin between business and IT. His focus areas are: project management, IT governance, business processes, IT architecture, requirement engineering, and business rules.

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Section Introduction Transcripts
Section Introduction Transcripts

Course Overview
Hi everyone, and welcome to this course PRINCE2 - The Progress Theme where we will look at measuring the progress of projects and the reporting structure within the PRINCE2 method. My name is Tommy van Schaik, a project manager for the Dutch government. PRINCE2 is a project management method based on best practices, catered by government and commercial organizations over the years. This course is the eighth course in the PRINCE2 practitioner learning path. This learning path is your journey that will get you ready to pass your PRINCE2 Foundation and Practitioner exams. This course will focus on controlling and measuring progress through management levels, controlling the project through the use of management stages, and progress reviewing and reporting. By the end of this course, you will have detailed knowledge on the PRINCE2 progress theme, how to manage the progress of your project according to the plan, and how to report the progress within the PRINCE2 management structure. So let's go ahead and get started on this course PRINCE2 - The Progress Theme here at Pluralsight.

Introduction to the Progress Theme
Hi everyone, and welcome to this course on the PRINCE2 progress theme. This course will be all about measuring and reporting the progress of the project within the PRINCE2 management structure. PRINCE2 is based on the manage by exception principle, which means that each management layer in the project can make autonomous decisions within the tolerances set by the next management layer. The concepts we learn in this course will help to enforce this principle so management knows what's going on in the project and the project manager and team managers can focus on delivering products without bothering the project board or the program or corporate management with the daily business of the project. Now we already covered the Value and Fundamentals course and the other six themes within the PRINCE2 method. This course is the last course of the PRINCE2 themes, and after this we will start focusing on the PRINCE2 processes. Alright, so what will we focus on in this course? First, we will focus on the PRINCE2 principle manage by exception and what concepts are applied to enforce this principle. Then we have manage by stages where we use the different management stages to let the project board and the program management exercise control over the project. And finally, we look at the specific tools and documents that can be used to review the progress of the project and what appropriate steps can be taken to report the progress within the management layers of a PRINCE2 project. Alright, so that covers the course. Now this introduction module will focus on why it's so important to measure progress and how the progress theme helps the project to be more successful. Alright then, so let's get started on this introduction module to the progress theme.

Control by Management Levels
Alright. Welcome back. In this module, we'll focus on controlling a project and measuring progress through the use of management levels. The PRINCE2 principle, manage by exception, creates a situation where each management layer sets the boundaries for the next management layer to work in. In this module, we're going to look at how this process works and what to do once those tolerances are overstepped. First, we're going to look at how you can exercise control through setting tolerances. Now this is still a little abstract, so after that we're going to present examples of project tolerances, stage tolerances, and work package tolerances. After we have identified what the tolerances for each level look like, we're going to look at the steps that need to be taken once a tolerance is overstepped in each of the PRINCE2 management layers. Alright, so let's get started on this module.

Control Through Stages
So in this module, we will focus on another PRINCE2 principle, which is manage by stages. To enforce this principle, we use management stages to create points in the project where we can do reporting on the last stage, present the plans for the new stage, and let the project board decide on whether they agree with the stage plan or if they think that there are still changes that have to be made. So in this module, we'll focus on a few different concepts. First, we'll show how to exercise control through stages. Then, we'll try and answer the question of what number of stages and what length of stages are appropriate for each project. Then, we'll look at how the planning horizon affects your decision in the appropriate amount and length of stages. And we'll look at how you can best combine technical stages with management stages. And finally, we will look at how the risk and complexity of a project can influence the amount of stages in a project. Alright then, so let's get started.

Progress Reviewing and Reporting
Alright. So in the previous modules, we pointed out how to use different management layers, tolerances, and the different management stages for control over the project. But how do we actually compare the progress of the project to the things we once planned in our project plans, stage plans, and work packages? This is what we're going to look at in this module. So first we'll look at what plans to look for when baselining the progress. After all, we need something to measure our progress against. Then we will look at the different documents the project manager can use to review the progress according to the baseline plans. Then we move on to capture and report the lessons learned from these progress reviews. And finally, we will look at how to accurately report the progress of the management structure to the appropriate management level in the PRINCE2 project. Alright, so let's get started on this module.