Tommy van Schaik spent most of his academic and professional career as a linking pin between business and IT. His focus areas are: project management, IT governance, business processes, IT architecture, requirement engineering, and business rules.
Course Overview Hi everyone, and welcome to this course, PRINCE2 - The Organization Theme. My name is Tommy van Schaik and I'm currently employed as a project manager working for the Deutsch government. PRINCE2 is the most commonly used project management method in the world today. The reason it is so widely adopted is because there's a management method that is based on years of gathering best practices from commercial and government projects around the world. The organization theme is the third course in the PRINCE2 practitioner learning path put together to get you up to PRINCE2 practitioner level, and getting you ready for both your foundation and practitioner exams. First, we will discuss the different roles within the PRINCE2 project organization, so that you know what each role is responsible for, and how this organization setup helps you with the success of your project. Then we will provide a useful, practical know how in handling teams, organizations, and stakeholders that will come in handy while managing your project. Finally, we will present you with the key documents, and the PRINCE2 organization team that will aid you in creating a winning project organization, and assuring effective communication within your project. After this course you will have learned how to successfully apply the concepts of the PRINCE2s approach to project organizations within your own project. On top of the practical knowledge, you will now have the necessary knowledge to continue this PRINCE2 practitioner learning path. To get you ready to pass the PRINCE2 foundation and practitioner exams let's go ahead and get started with PRINCE2 - The Organization Theme here at Pluralsight.
Program Management and the Project Board Hi there, and welcome to this new module about the top two management layers in a PRINCE2 project organization. The Program Management and the Project Board. This module is part of the PRINCE2 organization theme where we will do a complete rundown of the way PRINCE2 organizes its projects. In this module we will take a deep dive into the responsibilities of the program management, and the project board, both of whom are not involved in the day to day management of the project, but they do make key decisions that have a huge effect on the project. That's why it is vital not only to be familiar with the roles and responsibilities within the PRINCE2 project organization, but also the characteristics and type of persons that are suitable for the different roles in either the program management or the project board. First we'll focus on program management or, in some cases, the corporate management who are technically outside the project organization, but are still important to the project, and then we will begin focusing on the project board, more specifically, the executive, senior user, and the senior supplier roles that make up the project board. Lastly, we will look at the way these roles would fit into our own fictional scenario, and give you an idea on the people that could get appointed to the different project roles. Alright, let's go ahead and tackle the first two management layers in the PRINCE2 project organization.
The Project Manager and Team Managers Hi there, and welcome to the new module in the course, PRINCE2 - The Organization Theme. In this course we will be handling both the project manager and the team manager roles in a PRINCE2 project organization. The project manager is responsible for the day to day management of the project, and the team managers are the ones responsible for the delivery of the projects products. By the time you are done with this module you will have a full understanding of the PRINCE2 roles, of project manager, and team manager, and you will understand all of the responsibilities in a PRINCE2 project. Eventually, you will be able to apply the concepts explained in this module into your own projects, aiding in the control and communication. Alright, the setup for this particular module is pretty basic. We start out with the project manager role, and explain his or her responsibilities and positioning in the PRINCE2 project organization. Then we continue with the team managers, and their responsibility and position with the PRINCE2 project organization. In the end we were provided an example of the work package document, which is a document that facilitates the communication between the project manager, and the team managers. Alright, without any further ado, let's go ahead and take a deep dive into the PRINCE2 roles of project manager, and team managers.
Supporting Roles Hi everybody, and welcome to this module about the supporting roles in a PRINCE2 project. We are talking the project assurance, project support, and change authority roles. In this module we will take a deep dive into each of these roles expanding all of the different concepts, and how these roles interact with the rest of the PRINCE2 organization. By the end of this module you will be able to position the PRINCE2 support roles, and apply the knowledge you learned about these roles in your own projects. The years of best practices that PRINCE2 represents tells you that when you implement these roles according to PRINCE2 you will have better control and communication within your projects, which should definitely help you in the success of your projects. Now the setup for this module is easy. First, we'll take a look into the project assurance role, which are the eyes and ears of the project board regarding the progress and the products of the project. Then we will take a look at the project support role who help with the administrative tasks, and the configuration management of the project. Finally, we will look at the change authority, which defines the different responsibilities in the PRINCE2's approach to changes. Alright, let's get started with the support roles.
Working with Teams, Organizations, and Centers of Excellence Hi everybody, and welcome to this module of the course, PRINCE2 - The Organization Team. In this module we will discuss how to best work with teams, organizations, and centres of excellence. This module will present you with a detailed insight on how PRINCE2 handles these organizational concepts that might prove challenging in practice. After you have finished this module you will have a few practical solutions to handling some of these common issues that arise when working with teams, organizations, and centres of excellence. Alright, so first we'll look into the changes of a project team, and how you should try to avoid them. Then we'll go into part time and co-located teams and how this influences the productivity of your project. We'll go into the line and functional management and how this can sometimes cause problems when you're trying to get organizations to allocate people's time to your project. Finally, we will show you how centres of excellence work, and how they can benefit your project. Alright, so let's get started shall we on this module on teams, organizations, and centres of excellence.
Stakeholders and the Communication Management Strategy Hi everybody, and welcome to the last module of the course, PRINCE2 - The Organization Theme. In this module we will take a deep dive in how to handle stakeholders, and the important Communication Management Strategy document. After this module you will understand the difference between the stakeholders represented in the project board, and the external stakeholders, and how to use the stakeholder engagement method to identify and determine the best way to approach these stakeholders. Analyzing and influencing stakeholders is critical to the success of our project, as not having the right people backing your project can make it impossible for the project to be a success because of the resistance it might face from the environment. Alright, so we'll start off by dealing with stakeholders, and after explaining the PRINCE2's approach to handling stakeholders we will explain the topics handled in the Communication Management Strategy, and then provide you with an example Communication Management Strategy. This, of course, will be based on our fictional scenario. The Communication Management Strategy is a valid document to ensure an effective and unified vision on the communication both within the project and the parties external to the project. Alright then, let's get going with this module on stakeholder engagement and the Communication Management Strategy.